Privacy Policy

Introduction
We take the privacy, protection and security of your information seriously. This Privacy Policy demonstrates how we gather, use and share personal information and about your individual privacy rights. How we manage personal information relies upon the context it was made available to us.

We have a Data Protection Officer, who provides guidance to ensure we meet the requirements of how we should look after your information.
Occasionally, we may have to update our Privacy Policy, in line with statutory and regulatory requirements, in this circumstance, we will always up date you if there is a significant change to the way in which we control and process your information.
About Us

The ADHD Foundation offer therapeutic services and support to individuals, families and carers for those with ADHD, Autism, Dyslexia, Dyspraxia, Tourette’s and mental health needs. We also deliver training to professionals nationwide who are involved with supporting and caring for the needs and development of individuals and families. The ADHD Foundation is registered with the Information Commissioner’s Office under registration number A8288047 . Also, we are registered as a charity under charity number 1120898 and a registered company 05368328.

How We Gather Information
When you interact with our services, this means, if, you use our therapeutic or support services and make contact with us via telephone, email or letter. We will also gather information if a referral to our service is made via a third party by telephone, email or letter.
If you use our training and skill building services we will gather information via business as usual correspondence, course set up and delivery.
We will also collect your information if you donate directly via our website.
We will also process the information of Job Applicants
We will also gather information when we receive requests to volunteer, via a Volunteer Application form

How We Use Your Information
If you are a service user, the information you share is used to provide you with the correct level of service and therapeutic pathway.
If you request to participate in any of our training sessions or national events the information you share is used facilitate attendance and, inform you of future events.
If you make a donation via our website your information will be used to process and administer your donation.
If you apply for an advertised vacancy we will process the personal information you provide to us as part of your application and any interview selection process
If you offer to volunteer, we will process the information captured in the Volunteer Application to determine which area of our service your skills will be most suited.

How Long Do We Retain Your Information
We will never retain information for longer than necessary for the purposes it is needed.
In respect of information we gather for therapeutic services and support we will retain your data up to six years after services are ceased.
We will retain information if you have engaged with us for training and skills services once you have advised us you are happy to do so.
If you make a donation via our website, we are required to keep this data for seven years.
If you have made a job application and you are unsuccessful we will only retain your information for a period of 12 months.
If you have enquired about volunteering opportunities, the information you share with us will be kept for a period of 2 years after you cease volunteering with us.

Special Campaigns & Photographic Images
Occasionally, some of our service users and their families will share their personal stories and experiences with us, to support our campaigns and the profile of ADHD Foundation. We will record the detail, and relevant contact details, and we will always gain consent prior to use.
During the course of our training, skills building and national events, our attendees will kindly give permission to let us use photography and images to help our future events and campaigns.
We keep all of these images in a secure location, and will only ever use them with the subjects express permission. Unless you request otherwise, we will securely store for 3 years.
Children’s Data
When using our services, information is gathered where we have a legal basis to collect and retain that data as per pathway services, contracts and referrals. The information specifically relating to a child will never be shared with anyone who is not connected to providing the service

Sharing Personal Data with Third Parties
We only share personal information in the context of our therapeutic services, as part of referral pathway, and within strict Information Governance guidelines.
We never share the data we gather from training, skill building, national events to third parties, unless we are under a legal obligation to do so.

Sending Personal Information Overseas
We currently do not send any information outside of the UK and European Economic Area.

Your Privacy Rights
We will only collect the information we need to carry out the services we offer.
An individual’s right to privacy includes the following:
• ACCESS: Individuals can request access to a copy of the personal information held by the ADHD Foundation
• RECTIFICATION: Individuals can request that we change or complete any inaccurate or incomplete personal information held about them.
• DELETE: You may request any information we hold about you is deleted, where you believe it is no longer necessary for us to store or use it, or where we have no legal basis for keeping it.
• RESTRICT: Individuals can ask us to restrict the personal information we use about them, if we are unable to delete or destroy.
• OBJECT: You have the right to object to the processing of your personal information
• TRANSFER: You may ask us to provide you or a third party with some information we hold about you. This will be completed either electronically or via manual records.
• WITHDRAW: Individuals have the right to withdraw consent at any time.

If you wish to exercise your Privacy Rights please write to DPO@adhdfoundation.org.uk or
Data Protection Officer, ADHD Foundation, 151 Dale Street, Liverpool L2 2AH
For your protection, we are required to verify the identity of anyone wishing to exercise their Privacy Rights, and we will need to request valid identification documents when making requests,
There will be no charge to respond to requests from individuals – Subject Access Requests – and we will reply in the first instance within three working days and fully respond within 4 weeks from the date of receipt.
Complaints
If you have any complaints or queries regarding information we hold about you please contact DPO@adhdfoundation.org.uk or Data Protection Officer, ADHD Foundation, 151 Dale Street, Liverpool L2 2AH

Our Website
When our website is visited, we do collect standard internet log information and details of visitor behaviour. We do this to monitor amount of visitors to the site and which parts of our website are most visited.

Cookies
Understanding how and why we use cookies
We use cookies to give you the best possible experience on our website.
When you visit this site, we ask for your consent to use cookies. However, this cookie policy allows you to amend your preference for tailored content cookies.
To find out more about how we use cookies and what benefits they bring, please take a few moments to read this cookie policy.
Cookie name: phpsessid, loginsession
Our site uses session cookies to allow websites to link the actions of a user during a browser session. These session cookies expire after a browser session so would not be stored longer term. For this reason session cookies may sometimes be considered less privacy intrusive.
Phpsessid is a cookie for php sessions. When you are working with an application, you open it, do some changes and then you close it. This is much like a session. The computer knows who you are. It knows when you start the application and when you end. But on the internet the web server does not know who you are and what you do because the http address doesn’t maintain state. A php session solves this by allowing you to store user information on the server for later use (i.e. Username, shopping items, etc). However, session information is temporary and will be deleted after the user has left the website. Sessions work by creating a unique id (uid) for each visitor and store variables based on this uid. The uid is either stored in a cookie or is propagated in the url.

Keeping Your Information Secure
The ADHD Foundation has measures in place to ensure the physical and technical protection of your information. Data Access is regularly reviewed and only accessible to the relevant employees, volunteers and contractors.

 

We have created a new email contact address contact@adhdfoundation.org.uk , if you wish to change how we contact you. As part of our commitment to you, we have appointed a Data Protection Officer, Paula Stock .

You may contact Paula , either by writing to:
Paula Stock , Data Protection Officer, ADHD Foundation, LCVS Building, 151 Dale Street, Liverpool L2 2AH or DPO@adhdfoundation.org.uk